Job DescriptionRole: Executive Assistant to Founder
nLocation: Bandra West, Mumbai
nOverview:
nWe are seeking a highly organised and proactive Executive Assistant to support the
nManaging Director in a fast-paced setting. This role requires strong coordination,
ndiscretion, and follow-through capabilities to manage schedules, communications, and key
nadministrative priorities while ensuring seamless day-to-day functioning of the MD's office.
nKey responsibilities:
nCalendar & Schedule Management
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- Manage and prioritise the Managing Director's calendar, including meetings, internal reviews, and external engagementsn
- Coordinate across stakeholders to ensure optimal scheduling and time managementn
- Anticipate scheduling conflicts and proactively resolve themn
nTravel & Itinerary Management
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- Plan and coordinate domestic and international travel, including flights, accommodation, visas, and logisticsn
- Prepare detailed travel itineraries and ensure smooth execution of travel plansn
- Handle last-minute changes efficientlyn
nCoordination & Follow-ups
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- Act as a central point of coordination between the MD and internal/external stakeholdersn
- Track key action items and ensure timely follow-ups across teamsn
- Facilitate communication and ensure closure on priority tasksn
nStakeholder & Communication Management
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- Manage correspondence on behalf of the MD, including emails, calls, and meeting requestsn
- Maintain professionalism and confidentiality in all interactionsn
- Build effective working relationships with senior stakeholdersn
nVendor Coordination & Negotiation
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- Liaise with travel vendors, hotels, and service providers to ensure cost-effective arrangementsn
- Negotiate rates and terms while maintaining quality standardsn
nDocumentation & Reporting
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- Prepare meeting agendas, minutes, and presentations as requiredn
- Maintain organised records of key documents and communications