Job DescriptionJOB RESPONSIBILITIES FOR MEDICAL AFFAIRS DEPARTMENT ADMIN - (Offrole)
nScope of Work: Supporting a team of Head – Medical Affairs & team
nTeam Support:-
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- Single point for processing, verifying, tracking and re-conciliation with finance and admin team, at least once a week for all invoices raised by CROs, investigator sites, other vendors including medical writing, labs, ethics committee, print & online journal, etc.n
- Guidance to CRM & admin team in terms of preparation and verification of agreements for various HCP engagement activities that includes, but not limited to adboards, CMEs, FGDs, podcasts, consultancy agreements/ speaker agreements, etc.n
- Collating data from the entire medical team for submission of mandatory reports for the following:n
- Operational highlights to MDs office (monthly)n
- Advisory board update to Finance (monthly)n
- Weekly/monthly PMS update, monthly PMS loop-closure updaten
- Vendor registration for vendors for all medico marketing activitiesn
- Execution of agreements - procuring of stamp papers,



coordination with agencies for sign-off and executionn
- Inward and outward receipt and dispatch of documents for vendors, HCPs and other stakeholdersn
- Organization of internal medical meetings, celebrations, etc.n
- Supporting external meetings for medical team as and when requiredn
- Support medical team for journal submissionsn
- Support conference registration and paymentn

nSupport For VP – Medical Affairs & Head – Medical Affairs
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- Preparation of slides/ presentations as and when requiredn
- Collation of expense statementn
- Managing appointments and meeting schedulesn
- Collation and submission of expense reportsn
- Management of travel schedule including ticket booking and staysn

nJob Requirements
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- Graduate – Science/Arts/ Commerce with 4-5 years of experiencen
- Excellent knowledge of MS tools including Word, Power Point, Excel is essentialn
- Valuable communication a

📌 Administrative Assistant (Maharashtra)
🏢 Zydus Group
📍 Maharashtra