Job Description
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- Position Titlen

nExecutive Secretary to Director
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- Reporting Tn

noDirecto
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- rLocation

nnHO, Kolkat
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- a Job Purpon

nseTo provide high-level administrative, secretarial, and executive support to the Director by managing schedules, coordinating communications, handling confidential information, organizing meetings, and ensuring smooth day-to-day operations of the Director's offic
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- e. Key Responsibilitn

niesExecutive Supp
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- ortManage and maintain the Director's calendar, appointments, meetings, and travel scheduln
- es.Screen and prioritize incoming calls, emails, and correspondenn
- ce.Draft, prepare, and review letters, reports, presentations, and other business documenn
- ts.Act as the primary point of contact between the Director and internal/external stakeholden
- rs.Follow up on action items and ensure timely completion of assigned tasn

nks.Meeting Coordinat
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- ionOrganize and coordinate meetings, conferences, board meetings, and business revien
- ws.Prepare meeting agendas,



presentations, and meeting materian
- ls.Record minutes of meetings and circulate action points to concerned stakeholden
- rs.Track pending tasks and ensure closure within deadlinn

nes.Travel & Event Managem
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- entArrange domestic and international travel, including flights, accommodations, and transportatin
- on.Prepare travel itineraries and expense reporn
- ts.Coordinate business events, leadership meetings, and corporate functions as requirn

ned.Administrative Managem
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- entMaintain confidential records, files, and documentatin
- on.Manage office correspondence and document control systen
- ms.Handle reimbursement claims, bills, and administrative expenses related to the Director's offin
- ce.Ensure effective coordination between departments for business requiremenn

nts.Communication & Stakeholder Managem
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- entLiaise with senior management, clients, vendors, g

📌 Executive Secretary (West Bengal)
🏢 Shyam Steel Industries
📍 West Bengal