Job DescriptionJob Description: EA/Personal Secretary to Founder/CEO -- Healthcare Industry
NLocation: Pune, India Type: Full-time — In office
NReports to: Founder/CEO
NRole Summary
nBe the Founder's right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task—no job too small.
NKey Responsibilities
n1) Calendar, Communication & Follow-ups
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- Own the Founder'scalendar;
prioritise meetings andblock focus time. N
- Draft/review emails, letters, WhatsApp messages;
maintain contact lists/CRM. N
- Prepare agendas, briefs, and meeting packs;
take MoMs and track action items to closure. N

n2) Travel & Logistics
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- Plan end-to-end travel (flights/visas/hotels/local transport);
create itineraries. N
- Manage event registrations, invites, RSVPs, and on-ground logistics. N

n3) Documentation &Presentations;
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- Draft letters, proposals, MoUs/NDAs, reports, and polished PPTs. N




- Maintain organised digital filing and version control;
handle sensitive documents discreetly. N

n4) Stakeholder & Office Coordination
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- Liaise with doctors, patients (as guided), partners, vendors, and agencies. N
- Coordinate courier/supplies, housekeeping, repairs/AMCs, and front-desk support when needed. N

n5) Admin & Accounts Assistance
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- Track expenses, reimbursements, petty cash, bill payments, and renewals;
reconcile weekly.n
- Collect/verify vendor invoices;
prepare payment sheets;
coordinate with Accounts/CA (TDS/GST basics). N

n6) Events & On-ground Support
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- Assist with talks, screenings, webinars, clinic events: checklists, kits, guest handling, feedback collation. N
- Capture basic content (photos/short clips) for internal/PR use, as required. N

n7) Compliance & Confidentiality
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- Uphold patient privacy, data protection, POSH norms, and clinic SOPs at all times. N

nQualifications


📌 Personal Secretary (India)
🏢 ALIV - Regenerative Wellness
📍 India