We are looking for a responsible and organised Secretary / Executive Assistant to assist the management with official as well as personal coordination work.
Key Responsibilities
- Manage emails, calendar, meetings, appointments and reminders.
- Prepare and maintain reports and records in Microsoft Excel.
- Draft letters, emails and other documents with accuracy.
- Maintain birthday and anniversary records of employees, relatives and friends, and arrange timely reminders, wishes or gifts.
- Coordinate with customer care teams of different websites, e-commerce platforms, banks and service providers.
- Handle online shopping, order tracking, returns, refunds and complaint follow-ups.
- Schedule doctor appointments,
health check-ups, travel bookings and other personal appointments.
- Coordinate with employees, vendors, clients and other external parties.
- Maintain confidential documents and follow up on pending tasks.
Required Skills
- Positive knowledge of Microsoft Excel, Word, email and calendar management.
- Excellent typing speed with accuracy.
- Good written and spoken English.
- Strong organisational, communication and follow-up skills.
- Ability to multitask and maintain confidentiality.
- Prior experience as a Secretary, Executive Assistant or Personal Assistant will be preferred.