Godown In-charge

Job Description: As a Godown Incharge at Essex Engineers Pvt Ltd, you will be responsible for managing the complete day-to-day operations of the godown, including receiving stock from various brands, maintaining accurate inventory, safe storage, and arranging timely dispatch of products to customers and dealers across Coimbatore and other locations.

The person will be responsible for ensuring that the right product reaches the right customer/dealer, at the right time, in proper condition and with proper documentation.

Responsibilities:

1. Stock Receiving & Inward Management

- Receive products and materials arriving at the godown from various brands and suppliers.
- Verify the quantity, model, product condition and other details against the invoice/delivery challan.
- Check for shortages, damages or incorrect materials and immediately report discrepancies.
- Ensure all inward stock is properly recorded and placed in the designated storage area.
- Maintain separate and systematic stock identification for different brands and products.

2. Stock Management & Storage

- Maintain accurate physical stock records for all brands, products, spares and accessories.
- Ensure products are properly arranged, labelled and easily accessible.
- Maintain the godown in a clean, organised and protected condition.
- Monitor fast-moving, slow-moving and low-stock items.
- Conduct regular physical stock verification and report any mismatch immediately.
- Ensure proper handling and storage of products to avoid damage.

3. Customer & Dealer Dispatch

- Coordinate and arrange dispatch of products to customers, dealers and project locations as instructed by the Sales/Service team.
- Verify the product, quantity and destination before every dispatch.
- Ensure products are properly packed and protected before handing over to the transport vehicle.
- Prepare necessary delivery documents, invoices, delivery challans and transport documents as applicable.
- Maintain proper records of all outward stock.

4. Coimbatore Local Deliveries

- For deliveries within Coimbatore, arrange suitable local goods vehicles/tempo/auto based on the size and quantity of the material.




- Coordinate with the vehicle driver and ensure timely delivery to the customer/dealer location.
- Share delivery details with the concerned Sales/Service person.
- Ensure proof of delivery is collected and maintained wherever required.
- Coordinate multiple local deliveries efficiently to avoid unnecessary transportation costs.

5. Outstation Dispatches

- For outstation deliveries, identify and coordinate with the appropriate transport company/transporter based on the destination, product size, urgency and cost.
- Select the most suitable transporter from the company’s approved transporter list.
- Book the material and ensure it is properly packed and handed over to the transporter.
- Record the transporter name, LR/consignment number, destination and dispatch date.
- Share transport and tracking details with the concerned Sales/Service team.
- Follow up with the transporter in case of delays or delivery issues.
- Ensure proof of delivery is obtained wherever required.

6. Transportation Cost Control

- Obtain/verify transportation charges wherever required before booking.
- Select economical and reliable transportation options without compromising delivery timelines or product safety.
- Maintain records of local and outstation transportation expenses.
- Avoid unnecessary vehicle bookings and combine deliveries wherever practical.

7. Coordination with Internal Teams

- Coordinate closely with Sales, Service, Accounts and Purchase teams for daily requirements.
- Take dispatch instructions from the concerned team and ensure timely execution.
- Inform the Sales/Service team immediately in case of stock shortage or dispatch delay.
- Coordinate with Accounts for invoice and payment-related dispatch requirements wherever applicable.
- Support the team in urgent customer and dealer requirements.

8. Returns, Damaged & Warranty Materials





- Receive returned products and materials from customers, dealers, technicians and transporters.
- Check and record returned/damaged materials.
- Maintain a separate area for damaged, defective, warranty and returned products.
- Inform the concerned Sales/Service team about such materials.
- Ensure warranty/replacement materials are properly documented and dispatched as required.

9. Documentation & Reporting

- Maintain accurate inward and outward stock records.
- Maintain daily dispatch details including customer/dealer name, destination, product, quantity and transporter/vehicle details.
- Maintain local delivery and outstation transport records.
- Submit stock and dispatch reports to management whenever required.
- Ensure all godown documents are properly filed and easily retrievable.

Key Performance Areas (KPIs)

1. 100% Stock Accuracy – Physical stock should match the records.
2. Timely Dispatch – Customer/dealer orders should be dispatched within the committed timeline.
3. Minimum Transit Damage – Ensure proper packing and handling.
4. Transportation Cost Control – Use economical and appropriate transport options.
5. Proper Documentation – All inward, outward and transport records should be complete.
6. Godown Organisation – Clean, systematic and easily accessible storage.
7. Delivery Follow-up – Track outstation consignments and proactively highlight delays.
8. Internal Coordination – Smooth coordination with Sales, Service, Accounts and Purchase teams.

Qualifications

Education: Minimum 12th standard; Diploma/ITI preferred.

- Experience: 2–5 years of experience in godown, warehouse, stores or dispatch operations.
- Inventory Skills: Basic knowledge of stock management and physical stock verification.
- Personal Qualities: Honest, responsible, disciplined, organised and capable of taking complete ownership of godown and dispatch operations.
- Driving License: Must

Overall Responsibility:

The Godown Incharge is responsible for the complete movement of materials from the time they enter the godown until they are safely delivered to the customer or dealer.

📌 Warehouse Executive (Coimbatore)
🏢 Essex Engineers Private
📍 Coimbatore