Position Job Title Proposed Section Head - Accounts Payable Designation Manager Function Accounts Department Accounts Reporting To Title HOD - ACCOUNTS Superior s Superior Title CFO 1 Job Purpose To be responsible for monitoring authorize the entire payment process of the company and ensure funds of the Company are used only for the specific approved purpose Responsible for data security and confidentiality of sensitive information of the Company Responsible to comply all statutory commitments by all means - payment return filing certificate submission to the statutory bodies To co-ordinate end-to-end for ALL audit deliverables and assure smooth completion of audit and ensure expenses accounting reflect accurate in the Financial statements of the Company 2 Dimensions Other Quantitative and Key Parameters for the job Budgets Volumes No of Products Geography Markets Customers or any other parameter Responsible to verify and authorize Vendor payments Employee reimbursements Business payout Payment and ensure accounting entry in Books of Accounts Responsible for BRS - 14 banks Information Security Confidentiality of sensitive data to be maintained and it is the responsibility of the job holder to ensure a process is in place for the same Statutory payments of PF ESI LWF GST TDS are released on time and evidence maintained for documentation purposes Tax compliance of all payment related entries and ensure no payment is released without deducting TDS Appropriate tax rate to be applied for tax with-hold Expense Provision for Monthly Quarterly yearly Book Closure End - end - responsible for Data collation to meet Auditors requirement Verification of Sales team Incentive workings and booking expense booking Quarterly LR audit plan to be split into monthly and data collection from other departments Quarterly Vendor Ageing Analysis GL review Drive automation initiatives as a regular process and implement once the automation is through Diplomatic query handling and no inappropriate message to be communicated in the reply Every process is to be documented by way of SOP - approved by HOD Fund management and arrangement for payment release 3 Job Context Major Challenges What are the specific aspects of the job that provide a challenge to the jobholder in the context of the Unit Zone Job holder is responsible to validate the payment processing initiated by the maker and release payment - Vendor payment Business pay-out Employee reimbursements Next major job is audit co-ordination being listed entity ABML is subject to quarterly LR audit Audit plan to be drawn on discussion with functional owners and ensure smooth completion of audit by providing data for 3 months in the limited audit time Periodic MIS to internal and external stakeholders and query handling pertaining to the same Certificates and Reports in prescribed form to be submitted to Exchanges and other Regulators Responsible for reconciliations ledger reviews initiate automation requests preparing data dump to meet MIS requirements The major challenges are even distribution of time to meet various payment requests that come up for release simultaneously Explain the type of data requirement consolidate it in required form and provide to auditors within timeline Making the Branch managers and executives interactive and to adhere to the process is also a challenge to be overcome Execute the plan of activities as per timelines Make automation initiatives a continuous process and implement the same 4 Principal Accountabilities Accountability Supporting Actions Audit co-ordination Audit plan to be drawn for every quarter LR and internal audit yearly statutory audit and to be executed as per timeline set Call for discussion with other departments explain audit plan and get data delivered to auditors as per their standards Payment release Authorize payment for the approved expenses and ensure no double payment excess payment and strict adherence to the process Responsible to monitor verify Vendor payment requests processed by the maker and related accounting entries Checker for Business payout Incentive calculation as per approved schemes accurate timely release Accuracy Periodic review scrutiny of the ledgers by way of verification DoA check tax compliance budget book entry actual payment release bank instruction and investigate any abnormal ageing balances and initiate corrective action Agreed TAT to be maintained To complete accounting and payment activities for timely closure of books of accounts - monthly To approve for the accounting and release of all payments as per DOA Review DOA at periodic intervals with input from all concerned department heads Monitoring JVs Provision entries capital expenditures GL Reconciliation MIS Dashboard on BP payout and circulate to stake - holders Check the Operations Accounting entries pertaining to BP activities Statutory compliances Handle exchange inspections and provide data NW certificate to be provided timely to the Regulators PMS audit certificate to be facilitated to PMS clients Query handling of all stake holders - internal external Automation initiatives Constant drive automation plans and co-ordinate with IT to make it live 5 Job Purpose of Direct Reports Responsible to calculate payouts for Franchisee partners Direct Selling Agents Branch Sub-brokers get is approved from reporting manager and process payment after accounting in Books Responsible to collect verify check approval account and process payment for Employee reimbursements - mobile travel conveyance business promotion expenses Head office Branch Expense management - verify approval budget correctness and release payment on timely basis Business Partner Operational accounting - full and final settlement and exceptional payment Submission of Statutory certificates to Regulatory Auditors Scrutinize Books of Accounts and ageing analysis report Minimum Experience Level 6 - 10 years Job Qualifications Post Graduate

📌 Senior Manager - Accounts Payable (Tamil Nadu)
🏢 Aditya Birla Group
📍 Tamil Nadu