Location Bangalore IN 562122 Position Type Professional Transport is at the core of modern society Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future If you seek to make a difference on a global scale working with next-gen technologies and the sharpest collaborative teams then we could be a perfect match As the Head - Legal Company Secretary Chief Compliance Officer for India you will be responsible for Corporate secretarial functions for VGIPL and support to associated companies like VCE India Legal framework agreements etc for M As Demergers of Group Companies Contract management including drafting guiding and reviews for compliance Special Projects Hoskote land Tools for Legal Compliance and Contract management Legal support to all TD BA GF with regards to laws of the land Litigation Legal Matters as per Indian Laws like Consumer Laws Labour Laws etc IPR and Brand Infringement matters Compliance enforcement and Code of Conduct matters Governance - Co-ordination and monitoring Focal point of contact for Volvo Group in India Other Important matters and flows such as Organising Audit Committee Board Meetings Agenda and preparatory materials Preparing circulating Minutes of the above meetings on time Support to Finance on Assets Insurance Supporting business on Legal Opinions where required Policy support and review - Leading Internal investigations and reporting Corporate Secretarial Function Prepare for Board Audit committee CSR Trust and CSR Committee meetings including Agenda Board materials in PPT Format by coordinating with all TD BAs Group Functions Prepare for the Legal Board and Audit Committee Meetings on quarterly basis as per law Also hold special Board meeting Board meeting by way of circular resolution on need basis and preparation of the agenda board materials Co-ordinate with Business areas within Volvo Group India VGIPL and collate all details to complete the Board meeting material and Audit committee meeting material and circulate to the concerned board members in advance Prepare and monitor legal compliances update and update on litigations for Board Meetings Obtain divisional report on quarterly basis from all Businesses and present the same before the Board Meeting Prepare and circulate the Board meeting and audit committee meeting minutes on a regular basis after the Board Meeting Co-ordinate and follow-up with the business for execution of the decision taken by the Board and Audit Committee Prepare shareholders meeting agenda material and shareholder meeting minutes Update all secretarial records and registers on regular basis Review filing of various forms documents returns with the Registrar of Companies Karnataka and Other statutory authorities within the due date prescribed by the regulations Co-ordinate with statutory and internal auditor and provide the information details for completion of audit Advise oversee support Company Secretary of VCE India in areas of corporate secretarial function 2 M A Demergers of Group Companies and Drafting MoU s Contracts Legal due diligence process handling and providing all information for successful completion Incorporation of recent legal entities and completion of all post legal requirements in terms of filings with the statutory authorities maintenance of records and liasoning with authorities Draft review and be engaged in negotiations for various agreements with regard to M A Demergers etc Provide support to BA s and GF s for transfer of licences registrations liasoning with authorities draft review and execute novation agreements for transfer of all contracts pursuant to demerger or transfer of business Review draft and negotiate the various contracts generally of Mid to high-level complexity for all the Businesses VGIPL VCEIPL and guide the team for finalisation and execution of the contracts Review the legal due diligence documents before signing the contracts Legal support in tendering business in terms of reviewing the terms and conditions and guiding the team for successful completion of the tender Escalate any breach of the terms of the agreement and report to Senior Management for resolution Support for successful implementation of Contract data management tool 3 Litigations legal matters as per the Indian Laws Consumer Law Labour Law etc Review all responses to legal notices under several laws including Civil Criminal Labour Consumer Laws Corporate Laws Competition Law and other Commercial Laws Attend the courts and giving evidence during hearing of the case Review of petitions objections written statements and arrange to file the case after consultation with the management Assist the legal team in preparing case and thereafter filing and follow-up for timely disposal of cases Liasion with the law firm s and the statutory authorities for early resolution of the cases Co-ordinate with the external legal counsel and follow-up for speedy disposal of cases Review the litigation tracker and update the management and Auditors Audit Committee and the Board on periodic basis 4 IPR and Brand Infringement matters Review legal notices petitions objections written statements and arrange to file case s after consultation with Volvo Trademark Holding and in close co-ordination with the registered law firm Attend Courts and provide evidence s during hearing of such case s Provide awareness to internal stakeholders to protect our IPR Assist legal team in preparing case File the case and follow-up for its early disposal Co-ordinate with external law firm and follow -up for early disposal of cases 5 Compliance Enforcement and Code of Conduct Review and supervise Legal Compliances under the Factories Act 1948 and Labour Laws of Factory City Offices and various other regional offices Review documentation and management of all compliance matters including accurate maintenance of relevant registers and filings Review various returns and submit to relevant statutory bodies within the statutory authorities Support for Registrations and licences under the Factories Act Labour Laws Shops Commercial Establishment Act and Environmental laws Supervise Review the Department of Telecommunication DoT compliances and liasoning on a regular basis with the statutory authorities Liaison with various statutory authorities in the area of Corporate Law Factories Act Labour Laws etc Review and approve the compliances under anti-corruption law and competition law from Volvo and local regulations perspective Support the team towards implementation of the legal compliance tool Review and approve the secretarial and legal matters in the legal compliance tool Conduct training on culture and values code of conduct whistle blower anti-corruption and competition law etc and guide the team Compliance monitoring under POSH code of conduct anti-corruption and competition compliances whistle blower etc 6 Governance Co-ordination Monitoring Review of governance mechanisms like the Occupier Review meeting for the Factories and ensure that legal compliances are met and adhered to These relate to regulations in the areas of safety health welfare and support for the team in this regard Review the governance mechanism for Hoskote site and ensure that the Hosakote management committee meeting is happening on a regular basis Attend the Country Management Committee meeting on a regular basis and advise the management in the area of legal and compliances Support the Managing Director for the CMT Agenda Attend the Finance Committee meeting on a regular basis and advise the controllers in the area of legal and compliances Review the local Authorization Directive and present to the Board for necessary approval and clarify to the internal stakeholders in case of doubt and ensure that the business is adhere to the said Directive Secure adherence to internal governance policies and regularly monitor compliance 7 Collaboration with Volvo Group HQ - Legal Department Focal Point of contact from India Attend Legal Network meetings conducted by GTT and give updates on trainings legal risks ongoing major projects if any Attend meetings conducted by GTO and provide update containing business legal and compliance matters to GTO SVP General Counsel Attend Legal Network meeting conducted by VCE on a regular basis with regards to updates on legal and compliance matters Attend compliance network meetings on regular basis and get updates on various compliance matters Attend on need basis meetings with Bus Penta and other global Legal organisation for providing required support on legal and compliance matters 8 Other Responsibilities Expectations Provide analysis on legal policy conduct and co-ordinate research into variety of legal matters Timely advice on legal matters of various businesses within Volvo Group India and guide the team Legal regulatory advice to the internal stakeholders and to keep them informed of the latest developments thereto affecting business and brand Review policies relating to Corporate Human Resources Industrial Relations etc and guide management in this regard Lend support to businesses functions for handling internal investigations Review sign Visa invitation letters bank and other related documents Support the team for review of assets stock and other statements for renewal of insurance before the due dates and handling the claims Also support for employee related insurance matters Support land acquisition project in terms of reviewing the agreements due diligence process conducting steering committee meeting preparing minutes appearing for registration of sale deed agreements and co-ordinating with external law firm and agency for successful completion of the project Represent CMT on various internal programs forums and represent Volvo before external forums We value your data privacy and therefore do not accept applications via mail Who we are and what we believe in We are committed to shaping the future landscape of efficient safe and sustainable transport solutions Fulfilling our mission creates countless career opportunities for talents across the group s leading brands and entities Applying to this job offers you the opportunity to join Volvo Group Every day you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation We are passionate about what we do and we thrive on teamwork We are almost 100 000 people united around the world by a culture of care inclusiveness and empowerment Group Legal Compliance contributes to realizing the vision of the Volvo Group by coordinating and providing services within the following areas Legal Governance Security and Internal Audit With Volvo Group Legal Compliance you will be part of a global and diverse team of highly skilled professionals who work with passion trust each other and embrace change to stay ahead Job Category Legal Compliance Audit Organization Group Legal Compliance Travel Required Occasional Travel Requisition ID 26171

📌 Head - Legal, Company Secretary & Chief Compliance Officer India (Karnataka)
🏢 Volvo Group
📍 Karnataka