Arigato Wellness is a multidisciplinary health and rehabilitation centre in Bangalore focussed on Physiotherapy Post-Operative recovery Orthopaedic Neuro Rehabilitation and Holistic Wellness Our mission is to help individuals restore strength mobility and balance through personalized and evidence-based care Summary of the Role The Admin Secretary is responsible for providing high-level administrative and secretarial support in a healthcare-rehabilitation wellness setting Arigato Wellness This role acts as the primary liaison for internal and external stakeholders supports senior leadership with scheduling correspondence and records management and ensures smooth front-office back-office operations The successful candidate will maintain professional standards confidentiality and efficiency in a dynamic healthcare environment Key Responsibilities Serve as the first point of contact for visitors patients guests and internal staff managing phone lines email enquiries and greeting arrivals Manage calendars schedule appointments and meetings for administrative leadership including arranging site visits internal meetings remote calls Prepare type and format correspondence reports presentations meeting agendas and minutes ensure documents are maintained and distributed in timely manner Maintain filing systems both electronic and paper for administrative records patient liaison documents vendor contracts etc in line with confidentiality and data protection protocols relevant to a wellness rehabilitation facility Assist in coordination of patient admissions discharges or referral processes and liaise with hospital nursing and therapy teams to ensure administrative support for patient flow Support inventory management for administrative supplies office stationery front desk resources liaise with vendors for procurement and maintain cost-effective usage Arrange logistics such as travel or accommodation for visiting staff or consultants booking venues arranging equipment audio visual for meetings organising catering where required Liaise professionally with internal departments therapy nursing billing HR and external stakeholders vendors regulatory bodies patients families on administrative and secretarial matters Assist in routine financial clerical tasks such as preparing purchase orders expense claims invoices if within scope and maintain tracking logs Undertake minute taking for key meetings transcribe and circulate minutes track action items and follow up Ensure strict confidentiality of patient data hospital records administration files in line with healthcare rehab facility standards for example post-hospitalization recovery programs at Arigato arigatowellness com 1 Facilitate smooth communication flow between teams escalate issues to supervisor in a timely manner Undertake ad-hoc administrative projects assignments as directed by the administration leadership Qualifications Experience Minimum Bachelor s degree in any discipline diploma or certificate in Secretarial Practice Office Management Business Administration would be advantageous Experience 2-5 years or as appropriate in an administrative secretarial role Exposure to healthcare wellness or rehabilitation setting is preferred Skills Excellent computer skills MS Office Word Excel PowerPoint comfortable with digital record keeping and data entry Strong verbal written communication skills professional telephone etiquette Ability to prioritise tasks work under pressure manage multiple demands and meet deadlines Familiarity with medical healthcare terminology or willingness to learn is a plus given Arigato s rehabilitation wellness services covering orthopaedic neuro paediatric post-hospitalization recovery etc arigatowellness com 1 High level of integrity discretion and confidentiality in handling sensitive information Organised detail-oriented good multitasking and problem-solving skills Working Conditions Physical Requirements Typical day-shift in a wellness rehabilitation facility may require interacting with patients visitors hospital teams in a dynamic environment Frequent use of computer telephone sitting standing walking in office clinic setting Professional front-desk appearance courteous demeanour and welcoming behaviour Job Type Full-time Pay 13 500 08 - 35 000 00 per month Experience Medical administration 1 year Preferred System administration 1 year Preferred Secretarial work 1 year Required Work Location In person