Job Description:

Job Summary:

The Executive Secretary to the MD provides high-level administrative support, managing the MD’s schedule, coordinating meetings, and handling confidential information. This role requires a proactive and organized individual who can anticipate the needs of the MD, ensure effective communication, and maintain a high level of professionalism.

Key Responsibilities:
- Administrative Support:
- Manage the MD’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and proofread correspondence, reports, and presentations.
- Maintain filing systems and ensure all documents are organized and accessible.

Communication Management:
- Serve as the primary point of contact between the MD and internal/external stakeholders.
- Handle incoming calls, emails, and other communications, ensuring timely and appropriate responses.
- Draft and send communication on behalf of the MD as required.

Meeting Coordination:
- Organize and coordinate meetings, including arranging venues, preparing agendas, and taking minutes.




- Ensure follow-up actions from meetings are completed in a timely manner.

Travel Coordination:
- Arrange travel itineraries, including booking flights, accommodations, and ground transportation.
- Prepare travel expense reports and ensure compliance with company policies.

Confidentiality:
- Handle sensitive and confidential information with discretion and integrity.
- Maintain confidentiality regarding company strategies, financials, and personnel matters.

Project Assistance:
- Assist with special projects and initiatives as directed by the MD.
- Conduct research and gather information to support decision-making processes.

Office Management:
- Oversee office supplies and equipment, ensuring availability and functionality.
- Coordinate with other administrative staff and departments as needed.

Qualifications:
- Education: Bachelor’s degree
- Experience: Proven experience as an executive secretary or si

📌 Executive Secretary or Executive Assistant to the Managing Director for Kolkata
🏢 RECEX
📍 Kolkata