Job Summary:
- We are seeking a detail-oriented and experienced Accounting Specialist with hands-on expertise in SAGE 300 Construction and Real Estate (CRE).
- This role is responsible for processing and managing vendor invoices, ensuring timely payments, and maintaining accurate records.
- The ideal candidate will have a solid understanding of construction accounting and the ability to work in a fast-paced, deadline-driven setting.
Key Responsibilities:
- Accurately enter and process vendor invoices in SAGE 300 CRE.
- Ensure proper GL coding, job costing, and commitment matching.
- Verify approvals, supporting documentation, and payment terms.
- Prepare and process weekly/biweekly/monthly check runs, ACH payments, and wires.
- Resolve discrepancies with vendors and internal teams before payments.
- Maintain payment logs and distribute remittance advices.
- Set up and maintain vendor records, W-9 forms, and 1099 classifications.
- Respond to vendor inquiries and reconcile vendor statements.
- Monitor and update compliance documentation (e.g., insurance certificates).
- Ensure all invoices are coded to the correct job, cost code, and category.
- Track lien waivers, insurance certificates, and subcontractor compliance.
- Assist in month-end close and provide AP aging and other financial reports.
- Maintain organized files and documentation in compliance with company policy and accounting best practices.
Requirements
Required Qualifications:
- 3-6 years of Accounts Payable experience, preferably in construction or real estate.
- Hands-on experience with SAGE 300 CRE (formerly Timberline) – mandatory.
- Understanding of job costing and construction project billing.
- Proficient in Microsoft Excel and general office applications.
- Strong attention to detail and organizational skills.
- Ability to manage multiple priorities and meet tight deadlines.
- Exce