JOB PURPOSE/OVERVIEW/SUMMARY:

We are seeking a proactive and detail-oriented Procurement & Production Coordinator to
manage vendor purchasing, coordinate with the sales team, and ensure timely execution and
delivery of customized corporate gifting orders. This role requires robust coordination between
sales, vendors, and internal teams to meet client expectations, manage timelines, and
proactively handle procurement or production challenges.

KEY DELIVERABLES / RESPONSIBILITIES:

Vendor Purchase & Procurement

â Manage end-to-end vendor purchasing for ready-stock and customized gifting
products.

â Coordinate with multiple vendors to confirm stock availability, pricing, MOQs, and
delivery timelines.

â Follow up with vendors to ensure commitments on stock and timelines are honoured.

â Anticipate issues such as stock shortages, production delays, or capacity constraints
and propose alternatives in advance.

â Maintain vendor master data, purchase records, and pricing history.

Sales Order & Client Requirement Fulfillment





â Work closely with the sales team to understand client requirements, urgency, and
delivery expectations.

â Collect complete order details, including product specifications, quantities, branding
methods, timelines, and packaging requirements.

â Provide realistic delivery timelines based on vendor confirmation and production
capacity.

â Act as a key coordination point between sales, vendors, and production teams for
smooth order execution.

Corporate Gifting Knowledge

â Manage sourcing and execution of corporate gifting products across categories such
as electronics, apparel, drinkware, bags, stationery, and accessories.

â Understand the complete corporate gifting lifecycle—from sourcing and customization
to quality checks, packing, and dispatch.

Logo Customization & Production Coordination

â Have a working understanding of logo customization techniques including:

â Screen Printing

â Engraving

â Laser Printing

â UV Printing

â Fabric / T

📌 Senior Associate Operations (Bengaluru)
🏢 OffiNeeds.com
📍 Bengaluru