Project Coordinator(Design & Engineering)

Role Overview

ProCreator is seeking a mid-level Project Coordinator to drive smooth delivery across cross-functional, client-facing projects in a quick-paced agency environment. You’ll own the day-to-day orchestration of tasks, schedules, dependencies, comms, and risks, ensuring projects move from intake to delivery with clarity and control.

As a Project Coordinator in ProCreator, you’ll keep our projects running smoothly by owning the logistics, coordination, and communication that make great delivery possible.

You’ll work closely with Project/Delivery Managers, Design, Content, and Engineering teams to maintain sprint cadence in Zoho Sprints and keep stakeholders aligned via crisp updates, minutes of meeting (MoMs), and structured follow-through. The role requires hands-on coordination, excellent communication, and confident use of AI tools (e.g., ChatGPT) for drafting MoMs, status updates, and summarizing discussions. You will maintain PM-tool hygiene, drive follow-ups, ensure timely status/MoMs, uphold SLAs,



and help the team stay ahead of risks.

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Key Responsibilities
- Meetings & Calendars: Schedule, prep agendas, confirm the right attendees/materials; manage reschedules and conflicts.
- MoMs & Action Tracking: Capture decisions, owners, and due dates; circulate within 2 hours; track closure to done.
- Status Reporting: Prepare and send weekly client status (scope/timeline/risks/next steps) with relevant links to tickets, files, and artifacts.
- PM-Tool Hygiene: Keep tasks/milestones current in the PM tool to reflect true progress.
- Approvals & Feedback: Track review cycles; chase sign‑offs; unblock asset dependencies.
- Hours/Budget Hygiene: Monitor time logs and burn; flag variances early; prompt teams for timesheets and resolve gaps.
- Documentation & Findability: Organize specs, files, and links so teams and clients can self‑serve.
- Follow-ups & SLAs: Proactively remind stakeholders; uphold response and repo

📌 Project Coordinator (Navi Mumbai)
🏢 Procreator
📍 Navi Mumbai