Key Responsibilities (Main Duties)
- Ensure timely processing of vendor payments and reconciliation of purchase orders.
- Maintain accurate ledgers and perform monthly closure activities.
- Manage and update fixed asset registers in line with company policy.
- Review and streamline vendor communication processes to improve alignment and reduce delays.
- Collaborate with cross-functional teams to enhance vendor coordination and support operational efficiency.
- Assist in evaluating and implementing tools (such as Power BI or payment automation systems) to improve reporting accuracy and reduce manual workload.
- Contribute to financial data accuracy by ensuring timely email reviews, follow-ups, and approvals.
- Drive automation and continuous process improvement within the vendor payment cycle.
Key Result Areas (KRAs)
- Ensure a high percentage of vendor payments are completed on or before due dates.
- Maintain accuracy and timeliness in monthly financial closing activities.
- Keep the fixed asset register updated and accurate.
- Minimize payment delays and vendor disputes related to PO financing.
- Maintain error-free ledger records and timely reconciliations.
- Ensure effective communication and coordination with internal stakeholders and vendors.
Key Performance Indicators (KPIs)
Personal Impact
- Pay Like a Pro: Achieve 95%+ vendor payments processed before due dates with zero manual errors.
- Close with Confidence: Complete monthly financial closure activities accurately and within timelines.
- Asset Ace: Maintain 100% accuracy in the fixed asset register with timely updates.
- Inbox to Action: Ensure follow-ups, approvals, and payment documentation are consistently updated.
Organizational Impact
- Smooth Pay Cycles: Eliminate payment-related escalations from vendors and internal stakeholders.
- Ledger Excellence: Maintain clean, reconciled, and audit-ready ledgers.
- Efficiency First: Support or implement automation initiatives that reduce manual effort by 2