Job Description:

Job Summary:

We are seeking a proactive and detail-oriented Executive Tender to support our Tender & Bidding Team. The role involves end-to-end assistance in pre-tender activities including sourcing tenders, coordinating documentation, compliance review, and internal coordination. The ideal candidate should be organized, deadline-driven, and comfortable working in a fast-paced, process-oriented environment.

Key Responsibilities:
- Tender Search & Prospect Analysis
- Daily monitoring of government and private tender portals (e.g., CPPP, eProcurement, GEM, MSTC, etc.).
- Identify suitable tenders based on company’s scope and eligibility criteria.
- Maintain and update the tender tracker on a regular basis.

Document Preparation & Compilation
- Prepare and compile necessary documents required for tender submissions including technical and commercial proposals.
- Draft standard documents like cover letters, company profiles, authorizations, etc.
- Coordinate with internal departments to gather relevant project experience, certifications, and financial data.





Compliance & Quality Check
- Review tender documents for accuracy, completeness, and compliance with client requirements.
- Ensure all mandatory forms, annexures, and declarations are correctly filled and signed.

Coordination & Follow-up
- Liaise with finance, legal, engineering, and procurement teams for required inputs.
- Coordinate with vendors/partners/sub-contractors for associated documents.
- Follow up on submission timelines and ensure adherence to deadlines.

Bid Submission Support
- Assist in online and offline bid submissions.
- Help upload documents on e-portals as per tender instructions.
- Ensure submission acknowledgments and confirmation receipts are saved properly.

Documentation & Archiving
- Maintain physical and digital records of submitted tenders and supporting documents.
- Assist in maintaining MIS reports and performance records of submitted tenders.

Post Submission A

📌 Tender Executive (Kolkata)
🏢 RECEX
📍 Kolkata