Job Description:
Planning, scheduling & coordinating appointments & meetings, providing
reminders, maintaining & updating diary of daily commitments & weekly
calendar on a proactive basis.
Interacting with & rendering assistance to select HNI & VIP customers,
coordinating certain critical Outdoor Catering & Party Orders, VIP
reservations, etc.
Receiving calls, taking messages, screening & prioritizing calls & mails.
Taking down dictations & appropriately drafting data points &
correspondences, proactively responding to queries received through
calls/mails based on feedback & preferences conveyed by the Managing
Director.
Preparing, editing & compiling agendas, minutes, correspondences &
presentations.
Organizing & maintaining files, documents as well as other office records,
both offline & online, preserving & safeguarding confidential data &
documents in an effective manner.
Making travel arrangements (ticketing, hotel reservations, etc.) on behalf of
the Managing Director & other senior executives, coordinating with outstation
visitors & proactively looking after their boarding & lodging arrangements,
based on preferences conveyed by the Managing Director.
Undertaking primary as well as secondary research & accordingly, developing
briefs, reports & presentations as per pre-determined timelines.
Proactively observing & recording various discussions/conversations
undertaken by the Managing Director from time to time & accordingly, framing
action plans.
Managing communication pertaining to projects, new launches as well as
other such expansion & diversification undertakings that directly come under
the purview of the Managing Director.
Imparting induction & training to select employees hired for functions that are
directly or indirectly associated to those of the Managing Director’s office.
Coordinating with outstations suppliers & vendors (China, Italy, etc.)
quotations, purchase orders, purchase/ delivery payments.
Responding to various i
📌 Executive Assistant to MD (Pune)
🏢 RECEX
📍 Pune