Key Responsibilities: -

1. Executive Assistant Responsibilities

Manage the calendar, appointments, meetings, and travel schedules of senior management.

Coordinate internal and external meetings and ensure timely communication with all participants.

Prepare meeting agendas, presentations, reports, minutes of meetings, and action-point trackers.

Follow up with employees, clients, vendors, and other stakeholders on behalf of management.

Maintain a structured tracker of tasks, commitments, deadlines, and pending matters.

Draft and review emails, letters, WhatsApp messages, notices, and other official communication.

Organize documents, files, agreements, proposals, and confidential records.

Screen calls, emails, and meeting requests and prioritize them appropriately.

Coordinate with different departments to ensure timely completion of management instructions.

Assist management in preparing reports, business updates, MIS, and review meeting documents.

Handle confidential business and personal information with complete discretion.

2. Human Resource Responsibilities





Support in the recruitment process, including job postings, candidate screening, interview coordination, and offer documentation.

Maintain employee records, appointment letters, agreements, KYC documents, and personnel files.

Coordinate employee onboarding, induction, confirmation, transfer, and exit formalities.

Maintain attendance, leave records, holiday lists, and employee databases.

Coordinate with the accounts or payroll team for monthly salary processing inputs.

Monitor probation periods, confirmations, appraisals, and contract renewals.

Assist in drafting and implementing HR policies, standard operating procedures, and employee guidelines.

Coordinate employee engagement activities, training programs, meetings, and performance reviews.

Handle routine employee queries and escalate sensitive matters to management.

Issue HR letters, including appointment, confirmation, warning, incremen

📌 Executive Assistant to Director (Bidhannagar)
🏢 YOGINI TRADEX
📍 Bidhannagar