Job Purpose

The Tender Executive will be responsible for identifying, preparing, and managing all tendering and bidding activities for the organization. This role involves coordinating cross-functional teams to ensure accurate, compliant, and timely submission of proposals, maintaining vendor registrations, and overseeing all post-award activities including contract execution, inspection coordination, and payment follow-up.

Key Responsibilities

Tender Identification and Proposal Development
- Tender Sourcing & Vetting: Proactively identify and monitor procurement portals, government tenders, and online bidding platforms for relevant RFPs, RFQs, and EOIs.
- Bid Preparation & Submission: Manage the end-to-end preparation of technical and commercial proposals, ensuring all documentation is accurate, complete, and submitted within deadlines.
- Compliance Assurance: Ensure that all bid submissions comply with client requirements and internal policies.
- Financial Instruments: Coordinate preparation and submission of Earnest Money Deposits (EMD), Performance Bank Guarantees (PBG),



and related financial securities.
- Cross-Functional Coordination: Liaise with internal departments (Sales, Finance, Operations, Technical) to compile tender inputs and ensure alignment with customer requirements.

Vendor Qualification and Contract Execution
- Vendor Registration: Lead the process for vendor registration and pre-qualification on client procurement portals.
- Documentation Management: Maintain updated records of company credentials, licenses, certifications, and statutory documents required for tender participation and vendor onboarding.
- Inspection Coordination: Serve as the primary contact for client or third-party inspections (e.g., Pre-Dispatch Inspection – PDI).
- Audit & Compliance: Coordinate audit readiness by ensuring all packaging, labeling, and documentation (CoA, test reports, etc.) meet contractual and regulatory standards.
- Non-Conformance Resolution: Record an

📌 Tender Executive (Kolkata)
🏢 Chemtex Speciality
📍 Kolkata