1. Impact on the Business / Function
- Preparing
a comprehensive agenda and other documents for the Board and Committee
meetings and shareholders meetings within the prescribed timelines.
- Running
the process for circulation and approvals of circular resolutions.
- Ensuring
all requirements as per recent Companies Act, IRDAI regulations, SEBI
regulations, and ICSI Secretarial Standards.
- Ensuring
completeness and correctness of minutes and maintaining complete
secretarial records.
- Handling
MCA -21, SEBI, and RBI filings and queries.
- Ensuring
reporting to the stakeholders within prescribed timelines and handling
queries raised by them.
- Ensuring
compliance with Shareholders’ Agreement and Articles of Association.
- Closely
monitoring the ethics policies of the Company and ensuring compliance.
- Ensuring
timely regulatory filings with respect to secretarial matters.
- Co-ordinating
with the secretarial auditor for the quarterly secretarial audit.
- Preparation
of minutes, notices, and annual reports.
- Co-ordinating
for various declarations from directors, including independent directors.
- Keeping
track of MCA notifications, circulars, amendments, etc.
- Running
the various compliance and reporting requirements of the ethics policies
in place within the Company, including tracking and related training
requirements.
- Preparation
of Shareholding Pattern as per IRDAI & SEBI regulations and uploading
the same onto their portals.
- Ensuring
all the trackers are updated.
- Demonstrating
a strong ability to multi-task.
- Ensuring
compliance without any breach in the timelines.
2. Customers / Stakeholders
- Liaison
with the secretariat of directors for various secretarial requirements,
including Board meeting logistics.
- Co-ordinating
with internal customers for the assimilation of information for
shareholder reporting.
- Co-ordinating
with internal stakeholders for inputs for Board and Committee agendas and
minutes.