Job description We are seeking a versatile and proactive Administrative and Maintenance Assistant to join our team This role combines administrative support with basic maintenance duties to ensure the smooth operation of our facilities The successful candidate will be responsible for assisting with administrative tasks such as correspondence scheduling and record-keeping as well as performing basic maintenance and repairs to keep our premises in optimal condition Responsibilities 1 Provide administrative support to various departments including answering phones responding to emails and managing calendars 2 Greet visitors and direct them to the appropriate person or department 3 Assist with the preparation and distribution of documents reports and presentations 4 Maintain electronic and hard copy filing systems 5 Coordinate meetings and events including scheduling rooms and arranging catering 6 Order office supplies and maintain inventory levels 7 Assist with data entry record-keeping and database management 8 Perform basic maintenance tasks such as changing light bulbs unclogging drains and repairing minor equipment malfunctions 9 Conduct routine inspections of facilities to identify maintenance needs and safety hazards 10 Coordinate with external vendors and contractors for more complex maintenance and repair projects 11 Ensure compliance with health and safety regulations and maintain cleanliness and orderliness of workspaces 12 Assist with special projects and perform other duties as assigned 14 Strong Follow up with Employees vendors for completion of work Qualifications High school diploma or equivalent associate or bachelor s degree preferred Proven experience in an administrative role or similar position Basic knowledge of building maintenance and repair techniques Proficiency in Microsoft Office suite Word Excel Outlook PowerPoint Robust organizational skills with the ability to prioritize tasks and meet deadlines Excellent verbal and written communication s