Job Description: EA/Personal Secretary to Founder/CEO Healthcare Industry Location: Pune, India Type: Full time — On-site Reports to: Founder/CEO Role Summary Be the Founder’s right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task— no job too small . Key Responsibilities 1) Calendar, Communication & Follow-ups Own the Founder’s calendar; prioritise meetings and block focus time. Draft/review emails, letters, WhatsApp messages; maintain contact lists/CRM. Prepare agendas, briefs, and meeting packs; take MoMs and track action items to closure. 2) Travel & Logistics Plan end-to-end travel (flights/visas/hotels/local transport); create itineraries. Manage event registrations, invites, RSVPs, and on-ground logistics. 3) Documentation & Presentations Draft letters, proposals, MoUs/NDAs, reports, and polished PPTs. Maintain organised digital filing and version control; handle sensitive documents discreetly. 4) Stakeholder & Office Coordination Liaise with doctors,



patients (as guided), partners, vendors, and agencies. Coordinate courier/supplies, housekeeping, repairs/AMCs, and front-desk support when needed. 5) Admin & Accounts Assistance Track expenses, reimbursements, petty cash, bill payments, and renewals; reconcile weekly. Collect/verify vendor invoices; prepare payment sheets; coordinate with Accounts/CA (TDS/GST basics). 6) Events & On-ground Support Assist with talks, screenings, webinars, clinic events: checklists, kits, guest handling, feedback collation. Capture basic content (photos/short clips) for internal/PR use, as required. 7) Compliance & Confidentiality Uphold patient privacy, data protection, POSH norms, and clinic SOPs at all times. Qualifications Graduate (any discipline); Commerce/Business/Administration preferred. 3–6 years as Personal Secretary/EA/Office Admin (healthcare/hospital/startup preferred). Excellent written & ver

📌 Personal Secretary (Maharashtra)
🏢 ALIV - Regenerative Wellness
📍 Maharashtra