Company Description Xolopak India Ltd is a pioneering company in manufacturing sustainable consumable products for HORECA, Bakery and Home/Personal care industry in India. We operate in B2B and institutional business within this segment and have a pan India presence. Our products include single use wooden cutlery, ice-cream sticks and spoons, cake bases, speciality papers, luxury napkins etc. Our prestigious customers include some of the largest brands in the food and ice-cream industry. Job Overview We are seeking a highly organized, proactive and detail-oriented Executive Assistant to support the Managing Director and Leadership Team. The role requires exceptional coordination skills, discretion and the ability to manage multiple priorities in a fast-paced setting. The ideal candidate will act as a trusted partner, ensuring seamless executive operations and communication. Key Responsibilities (KRAs): 1.



Calendar & Schedule Management Manage and maintain complex calendars for the MD and leadership team Coordinate internal and external meetings across Prioritize appointments and ensure optimal time management Handle last-minute changes and schedule conflicts efficiently 2. Travel & Logistics Management Plan and coordinate domestic and international travel (flights, visas, accommodation, transport) Prepare detailed travel itineraries and briefing documents Manage travel budgets and ensure cost optimization Handle travel-related contingencies and on-ground coordination 3. Meeting Coordination & Documentation Schedule and organize leadership meetings, board meetings and reviews Attend meetings and prepare accurate Minutes of Meeting (MOM) Track action items and ensure timely follow-ups Prepare presentations, reports and briefing notes for meetings 4. Event & Engagement Management Plan and execute company events, annual day & offsites activities Coordinate with vendors for events, conferences and corporate gatherings Manage budgets, logistics and end-to-end executio

📌 Executive Assistant to MD (Maharashtra)
🏢 Xolopak India
📍 Maharashtra