Administrative Executive – MAPFRE RE, IIO Branch (GIFT City, India)

Location: GIFT City (Gujarat International Finance Tec‑City), Indi
aReporting To: Principal Officer / Branch Managemen
tEntity: Mapfre Re – International Insurance Office (IIO

)
Role Overvi
ewThe Administrative Executive will provide comprehensive administrative, operational, and coordination support for Mapfre Re’s IIO Branch in GIFT City. This role is essential in ensuring smooth day‑to‑day functioning of the branch, especially during the establishment stage. The position requires excellent organization, communication, and multitasking skills, with an ability to work in a qualified financial‑services environmen

t.
Key Responsibilit
iesOffice Administration & Coordinat
- ionManage daily office operations, facility coordination, and general administrative tas
- ks.Coordinate with external vendors, service providers, and building/SEZ administrati
- on.Ensure proper maintenance of office supplies, equipment, and operational logistic

s..
Documentation & Record Manage




- mentMaintain branch documentation, including regulatory files, contracts, correspondences, and internal reco
- rds.Assist with preparation and filing of reports, letters, meeting minutes, and presentati
- ons.Ensure secure and compliant record‑keeping in line with MAPFRE RE and IFSCA requireme

nts.
Support for Underwriting & Opera
- tionsAssist the Underwriting and Management teams with administrative tasks such as data entry, documentation, scanning, and organizing underwriting f
- iles.Coordinate internal approvals, workflows, and communication between local and regional off
- ices.Support the preparation of reports, dashboards, and internal submiss

ions.
Finance & Compliance S
- upportAssist in processing invoices, vendor payments, and expense document
- ation.Help maintain compliance checklists, statutory calendars, and audit document
- ation.Support the Principal Officer in ensuring administrative compliance with local and

📌 Administrative Executive (Bhavnagar)
🏢 MAPFRE
📍 Bhavnagar