We are looking for a proactive and detail-oriented Facility & Administration Executive to oversee the day-to-day administration and facility operations across our office premises. The ideal candidate will ensure a protected, efficient, and well-maintained workplace while coordinating with internal stakeholders and external vendors to deliver seamless administrative support.

Key Responsibilities
Facility Management
- Manage the day-to-day operations of office facilities, ensuring a clean, safe, and productive work environment.
- Oversee housekeeping, security, cafeteria, pantry, and office maintenance services.
- Coordinate preventive and corrective maintenance of office infrastructure, electrical systems, HVAC, plumbing, and office equipment.
- Ensure all facility-related issues are resolved within agreed service levels.
- Conduct periodic facility inspections and recommend improvements.

Administration
- Manage office administration, including seating arrangements, visitor management, access control, parking, and office supplies.
- Handle procurement of office stationery,



pantry supplies, and administrative consumables.
- Maintain office assets, inventory records, and vendor documentation.
- Coordinate employee onboarding and offboarding from a facilities perspective (workspace allocation, ID cards, access cards, etc.).
- Support office events, employee engagement activities, and leadership meetings

Vendor Management
- Identify, onboard, and manage facility and administration vendors.
- Monitor vendor performance and ensure adherence to service-level agreements (SLAs).
- Process vendor invoices, purchase orders, and payment requests in coordination with the Finance team.
- Negotiate vendor contracts and optimize operational costs.

Compliance & Safety
- Ensure compliance with workplace safety standards and statutory regulations.
- Coordinate fire safety drills, emergency preparedness activities, and health & safety audits.
- Maintain records related to facility compli

📌 Lead - Facilities & Admin (Hyderabad)
🏢 LivSpace
📍 Hyderabad