Job DescriptionExecutive Assistant to the Principal Azlin Consultants
NPosition Overview
nThe Executive Assistant is responsible for providing comprehensive administrative and operational support to the Principal, founder and portfolio manager of an investment management business. This includes managing schedules, handling correspondence, coordinating travel, and providing general assistance with day-to-day tasks across both fund operations and personal/family office management.
NThe ideal candidate will be a highly-organized and detail-oriented individual with excellent communication and interpersonal skills, strong judgment, and the ability to think independently and anticipate needs.
NReporting to: The Principal (directly)
NCore Responsibilities
nCalendar & Scheduling
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- Manage the Principal's schedule, including scheduling appointments, meetings, and conferences N
- Coordinate overlapping professional and personal commitments N
- Manage calendar conflicts and optimize time allocation across competing priorities N
- Anticipate scheduling needs and proactively suggest optimal timing N
nCorrespondence & Communication
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- Handle correspondence, including drafting and responding to emails, letters, and other documents N
- Compose and send emailsand letters on behalf of the Principal N
- Manage inbox triage andensure timely, appropriate responses N
- Maintain qualified tone and confidentiality in all communications N
nAdministrative Support
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- Provide general administrative support, such as preparing presentations, managing files, and ordering supplies N
- Maintain office inventory and vendor relationships N
- Communicate with vendors and service providers on behalf of the Principal N
- Organize and file documents systematically N
nTravel Coordination
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- Coordinate travelarrangements, including booking flights, hotels, and ground transportation N
- Optimize travel for comfort, cost-efficiency, and schedule