Role Overview
We are looking for an experienced Procurement, Admin & Facilities Sr. Executive to independently manage end-to-end procurement operations and day-to-day administration and facilities across multiple office locations. The role requires a hands-on skilled who can balance vendor negotiation and cost efficiency with smooth office operations, statutory compliance, and team oversight in a fast-paced IT company environment.
Key Responsibilities
Procurement
Manage the end-to-end procurement cycle — raising requisitions, floating RFQs, vendor evaluation, and Purchase Order (PO) approvals.
Lead vendor negotiations and finalize commercial terms and conditions to ensure cost efficiency without compromising service quality.
Prepare procurement justifications, cost-benefit analyses, and savings reports for management review.
Negotiate and manage Annual Rate Contracts (ARCs) with vendors (e.g., hotels, travel, facility service providers).
Track procurement OKRs, cost-saving targets, and vendor performance metrics.
Coordinate with Finance on vendor invoice processing,



budget tracking, and payment approvals.
Draft and maintain SOPs and process documentation for procurement workflows.
Admin & Facilities
Oversee day-to-day administrative operations across all office locations, ensuring smooth and uninterrupted business operations.
Manage and monitor outsourced facility teams — security, housekeeping, pantry, and M&E; (mechanical & electrical) technicians — including attendance, performance, and service quality.
Ensure timely upkeep and maintenance of office infrastructure, and coordinate with vendors for repairs, AMCs, and statutory compliance (fire safety, electrical safety, etc.).
Manage employee-facing admin services such as petty cash, travel and accommodation bookings, transport/shuttle services, and insurance coordination.
Own and continuously improve admin SOPs, guidelines, and escalation processes.
Act as the key point of contact for audits, inspections, and

📌 Administrative Executive (India)
🏢 MOBILY INFOTECH
📍 India