Project Coordinator cum Executive Assistant We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative, coordination, and operational support to the Senior Vice President. The ideal candidate will be responsible for managing the executive's calendar, coordinating domestic and international travel, handling expense reimbursements, organizing meetings, and ensuring seamless day-to-day operations. This role requires exceptional communication skills, discretion, solid coordination abilities, and the ability to manage multiple priorities in a fast-paced environment.

Job location - Andheri East, Mumbai

Key Responsibilities

Executive Support

Manage the Senior Vice President's calendar, including scheduling meetings, appointments, and events while ensuring optimal time management.

Prioritize and coordinate daily activities, ensuring all commitments are effectively planned and executed.

Act as the primary point of contact for internal and external stakeholders on behalf of the executive.

Prepare meeting agendas,



presentations, reports, and other documents as required.

Maintain confidentiality while handling sensitive business information.

Travel & Logistics Management

Plan and coordinate domestic and international travel, including flight bookings, visa coordination (if applicable), hotel reservations, airport transfers, and local transportation.

Prepare detailed travel itineraries, ensuring all logistics are organized and communicated in advance.

Manage travel-related changes and resolve any last-minute issues efficiently.

Expense & Reimbursements

Prepare, verify, and submit travel and business expense claims.

Maintain records of bills, invoices, and supporting documentation for reimbursements.

Coordinate with Finance to ensure timely processing of reimbursements and payments.

Meeting & Event Coordination

Schedule internal and external meetings across multiple time zones.

Arrange meeting

📌 Personal Executive Assistant (Mumbai)
🏢 Media.net
📍 Mumbai