Position Title: Executive Assistant
Department: Administration
Location: Head Office - Dadar
Reports To: Managing Director
Reporting to you: Managing Director
Key Performance Areas & Responsibilities
- Manage the Managing Director's schedule, diary, and travel arrangements
- Coordinate meetings, appointments, and events
- Prepare and distribute meeting materials, minutes, and action items
- Handle confidential and sensitive information with discretion
- Develop and implement administrative processes and procedures
- Manage correspondence, emails, and phone calls
- Collaborate with senior management and other departments
- Prepare reports, presentations, and other documents as required
- Maintain accurate records and filing systems
- Handle special projects and initiatives as assigned by the Managing Director
Candidate Profile: Qualification & Experience
- 7+ years of experience as an Executive Assistant or in a similar role
- Proven ability to work with senior management and high-level stakeholders
- Excellent communication, organizational, and time management skills
- Strong problem-solving and analytical skills
- Proficiency in Microsoft Office and Google Suite
- Ability to maintain confidentiality and handle sensitive information
- Strong attention to detail and accuracy
- Ability to work in a fast-paced environment and adapt to changing priorities
- Bachelor's degree in Business Administration or a related field
- Knowledge of administrative software and systems
- Certification as an Executive Assistant or Administrative Qualified
- Effective communication and presentation skills