Job Description:
The Personal Assistant to the Director provides high-level administrative and secretarial support to ensure effective management of the Director’s office. This role involves handling confidential matters, managing schedules, coordinating meetings, preparing correspondence and documents, and acting as a point of contact between the Director and internal/external stakeholders.
Key Responsibilities:
1. Executive Support
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Manage the Director’s calendar, appointments, and travel arrangements.
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Schedule and coordinate meetings, conferences, and events.
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Prepare agendas, minutes, and presentations for meetings.
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Handle correspondence, emails, and phone calls on behalf of the Director.
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Draft, review, and proofread reports, letters, and other official documents.
2. Communication & Coordination
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Serve as a liaison between the Director and internal teams, clients, partners, and external agencies.
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Maintain professionalism and strict confidentiality in all communications.
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Coordinate with department heads to ensure smooth information flow and task follow-up.
3. Office & Administrative Management
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Maintain office files, records, and documentation systems.
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Assist in preparing budgets, reports, and MIS data as required by the Director.
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Monitor deadlines, follow up on pending actions, and ensure timely completion.
4. Travel & Logistics
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Arrange domestic and international travel, including visas, accommodation, and transport.
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Prepare travel itineraries and manage reimbursements/expense claims.
5. Strategic & Project Assistance
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Support the Director in planning, research, and implementation of strategic initiatives.
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Prepare background materials, briefs, and summaries for meetings or presentations.
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Track progress on key organizational projects and initiatives.
Qualifications & Skills:
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Bachelor’s degree (Business Administration, Management, or related field preferred).
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Experience as an Executive Assistant/PA in a seni
📌 PA to the director (Delhi)
🏢 RECEX
📍 Delhi