Job Description:
Planning, scheduling & coordinating appointments & meetings, providing
reminders, maintaining & updating diary of daily commitments & weekly
calendar on a proactive basis.
Interacting with & rendering assistance to select HNI & VIP customers,
coordinating certain critical Outdoor Catering & party Orders, VIP
reservations, etc.
Receiving calls, taking messages, screening & prioritizing calls & mails.
Taking down dictations & appropriately drafting data points &
correspondences, proactively responding to queries received through
calls/mails based on feedback & preferences conveyed by the Chairman.
Preparing, editing & compiling agendas, minutes, correspondences &
presentations.
Organizing & maintaining files, documents as well as other office records,
both offline & online, preserving & safeguarding confidential data &
documents in an productive manner.
Making travel arrangements (ticketing, hotel reservations, etc.) on behalf of
the Chairman & other senior executives, coordinating with outstation visitors
& proactively looking after their boarding & lodging arrangements, based on
preferences conveyed by the Chairman.
Undertaking primary as well as secondary research & accordingly, developing
briefs, reports & presentations as per pre-determined timelines.
Proactively observing & recording various discussions/conversations
undertaken by the Chairman from time to time & accordingly, framing action
plans.
Managing communication pertaining to projects, new launches as well as
other such expansion & diversification undertakings that directly come under
the purview of the Chairman.
Imparting induction & training to select employees hired for functions that are
directly or indirectly associated to those of the Chairman’s office.
Coordinating with outstations suppliers & vendors (China, Italy, etc.)
quotations, purchase orders, purchase/ delivery Payment’s.
Responding to various inquiries - internal as well as external, acting as a po
📌 Executive Assistant to Chairman (Pune)
🏢 RECEX
📍 Pune