- Position Title

Executive Secretary to Director

-
Reporting T

oDirecto
- rLocatio

nHO, Kolkat
- a
Job Purpo

seTo provide high-level administrative, secretarial, and executive support to the Director by managing schedules, coordinating communications, handling confidential information, organizing meetings, and ensuring smooth day-to-day operations of the Director's offic
- e.
Key Responsibilit

iesExecutive Supp
- ortManage and maintain the Director's calendar, appointments, meetings, and travel schedul
- es.Screen and prioritize incoming calls, emails, and corresponden
- ce.Draft, prepare, and review letters, reports, presentations, and other business documen
- ts.Act as the primary point of contact between the Director and internal/external stakeholde
- rs.Follow up on action items and ensure timely completion of assigned tas

ks.Meeting Coordinat
- ionOrganize and coordinate meetings, conferences, board meetings, and business revie
- ws.Prepare meeting agendas, presentations, and meeting materia




- ls.Record minutes of meetings and circulate action points to concerned stakeholde
- rs.Track pending tasks and ensure closure within deadlin

es.Travel & Event Managem
- entArrange domestic and international travel, including flights, accommodations, and transportati
- on.Prepare travel itineraries and expense repor
- ts.Coordinate business events, leadership meetings, and corporate functions as requir

ed.Administrative Managem
- entMaintain confidential records, files, and documentati
- on.Manage office correspondence and document control syste
- ms.Handle reimbursement claims, bills, and administrative expenses related to the Director's offi
- ce.Ensure effective coordination between departments for business requiremen

ts.Communication & Stakeholder Managem
- entLiaise with senior management, clients, vendors, government bodies, and business partne
- rs.Maintain professionalism and confidentiality in all interactio
- ns.Support the Director in managing key busi

📌 Executive Secretary (Howrah)
🏢 Shyam Steel Industries
📍 Howrah