The Hospital Tender Management Intern will support the UK Business remotely. The role includes management of hospital tenders, distributor coordination, off-contract claims processing, and documentation administration. This role provides an excellent chance to gain hands-on experience in pharmaceutical hospital operations, procurement processes, distributor management, and cross-functional collaboration with Finance, Commercial, and Supply Chain teams.
Key Responsibilities
Tender Management Support
- Assist with the administration and maintenance of hospital tenders across procurement platforms
- Support the preparation and submission of tender documentation.
- Update and organize tender records and contract documentation.
Distributor Coordination
- Support communication and coordination with hospital distributors, including:
- Mawdsleys
- AAH Pharmaceuticals
- Assist in tracking orders, allocations, and distributor-related queries.
- Maintain accurate records of distributor communications and activities.
Off-Contract Claims Administration
- Assist in the collection, review, and validation of off-contract claim documentation.
- Maintain claim trackers and ensure supporting documentation is complete.
- Follow up with internal stakeholders and distributors regarding claim requirements.
- Support the resolution of routine claim-related queries.
Documentation & Compliance
- Maintain and organize tender, claims, and contract documents.
- Ensure records are accurate, complete, and stored in line with company procedures.
- Support document reviews and data checks to ensure accuracy and compliance.
- Assist with audit preparation and document retrieval when required.
Finance Support
- Prepare and compile documentation for finance processing.
Reporting & Administrative Support
- Update spreadsheets, trackers, and databases related to tenders and claims.
- Support ad hoc administ