Role Overview:
Own end-to-end export documentation and coordination—across shipping lines, transport, CHA, sales/ops, and accounts—to ensure timely sailings, accurate paperwork, clean billing, and complete ERP records.
- Key Responsibilities:
Shipping Line Coordination:
Place bookings and manage VGM, SI filing, Form 13, and B/L release.

Ensure VGM and Shipping Instructions are submitted within the line’s cut-offs.

After vessel sailing, ensure B/L release to shipper within 2 working days.
- Internal Coordination:
Work closely with Transport & Operations for cargo planning and execution.

Coordinate with CHA for customs documentation and handovers.

Coordinate with Accounts:
Raise fund requests and book all vendor invoices on time.

Submit client billing as per inputs from Sales/Operations.
- Client Coordination:
Share daily shipment updates and obtain B/L approvals.

Follow up on payments post-execution as per agreed credit terms.
- Documentation:
Prepare and verify B/L drafts.





Cross-check Invoices, Packing Lists, B/Ls, and any related documents against shipping data for accuracy and compliance.
- ERP & Job Management:
Open Job Numbers and maintain complete digital files (invoice, packing list, SI, B/L, billing, and all job documents).

Raise fund requests for all vendor/client invoices within each job.

Update correct credit periods for clients/vendors.

Close jobs promptly in ERP once billing and documents are complete.

Reporting:
Prepare and circulate the Daily Status Report (DSR) to internal stakeholders.
- Skills & Qualifications:
Working knowledge of Excel and Word; ERP experience preferred.

Familiarity with export processes:SI, VGM, Form 13, B/L lifecycle.

Detail-oriented, organized, and comfortable coordinating across teams and with external partners.

📌 Executive / Sr. Executive - Operations (Mumbai)
🏢 ExG
📍 Mumbai