Key Responsibilities:
1. Research & Vendor Sourcing

Identify, evaluate, and shortlist venues, catering services, artists, manpower agencies, and other vendors aligned with event objectives.

Conduct market research to bring innovative practices in hospitality, guest engagement, and vendor management.

Build and maintain a reliable vendor database for future events.

2. Budgeting & Planning

Develop cost-effective plans by negotiating pricing and services with vendors.

Balance quality and budget requirements while ensuring value optimization.

Finalize contracts, timelines, and deliverables within approved budgets.

Maintain detailed records of agreements, quotations, and commercial terms.

Support the Project Manager in budget tracking, reconciliation, and invoicing.

3. Event Execution & Coordination

Act as the primary liaison with venues and oversee all on-ground logistics including seating, staging, power, safety, and compliance.

Coordinate guest hospitality including accommodations, travel, and special requirements.

Supervise event staff such as ushers, registration teams,



and technical crew to ensure smooth operations.

Troubleshoot real-time issues and ensure seamless event delivery.

4. Communication Management

Ensure explicit and timely communication between internal teams, vendors, and guests.

Track action items, timelines, and follow-ups to prevent last-minute escalations.

Maintain documentation and reporting throughout the event lifecycle.

Managing artist

5. Post-Event Closure

Ensure completion of vendor deliverables and documentation.

Collect invoices and coordinate payments with the Project Manager.

Gather guest and stakeholder feedback for continuous improvement.

Archive vendor and event details for future reference and learning.

Requirements:
Bachelor’s degree in Event Management, Communications, Hospitality, or related field

2-5 years of experience in events, hospitality, or operations coordination Experience handling vendors and guest m

📌 Communication Executive (Pune)
🏢 FJ Direct
📍 Pune