Job Title

Executive Assistant

Reporting To

Head - Operations & Business Management

Job Summary

The Executive - Head of Operations & Business Management will provide comprehensive executive and operational support to the Head of Operations & Business Management. The role involves managing business schedules, coordinating meetings, handling business communications, following up on key projects and commercial activities, and ensuring timely dispatch coordination. The incumbent will act as a central point of coordination between internal departments, customers, vendors, and the Head of Operations to facilitate smooth business operations.

Key Responsibilities

Executive Support
- Manage the daily calendar, appointments, meetings, and travel schedule of the Head of Operations & Business Management.
- Prioritize appointments and ensure effective time management.
- Prepare meeting agendas, presentations, reports, and minutes of meetings.
- Track action items and follow up with departments to ensure timely completion.

Business Coordination
- Coordinate with customers, suppliers,



principals, and internal stakeholders on business-related matters.
- Monitor ongoing business deals and ensure timely follow-ups until closure.
- Maintain records of quotations, proposals, agreements, and commercial documents.
- Assist in preparing business presentations, MIS reports, and management dashboards.
- Handle confidential business information with discretion.

Operations & Dispatch Coordination
- Coordinate with the warehouse, logistics, and sales teams to ensure timely dispatch of orders.
- Monitor dispatch schedules and ensure adherence to customer delivery commitments.
- Liaise with transporters and logistics partners to resolve dispatch-related issues.
- Track pending orders and proactively follow up for dispatch readiness.
- Ensure all dispatch documentation is complete and accurate.

Cross-Functional Coordination
- Act as a bridge between Sales, Operations, Logistics, Accounts

📌 Executive Assistant to Director (Ghatkopar)
🏢 FJ Direct
📍 Ghatkopar