Executive Assistant to the Director — AI-Enabled Office
Haploos Plyboards Pvt Ltd (Hillwud Ply), Damla, Yamunanagar. Reports directly to the Director. Salary: Rs 25,000 - 35,000 per month.
About the role: You will work as the Director's extension — owning follow-up, coordination and documentation on his behalf, and operating the company's AI-driven office systems. We automate aggressively; your job is to make sure nothing the Director delegates is ever dropped, and to understand the business deeply enough to act on his behalf.
Key responsibilities:
- Manage the Director's calendar, weekly planner, and task/project/reference systems
- Sort and organise the Director's daily notes and quick-capture into the right systems
- Relentless follow-up on delegated work across departments — the Director should never have to ask twice
- Phone gatekeeping and call forwarding for the Director's line
- MD-office coordination and general office administration
- Prepare daily/weekly reports and dashboards for management review
- Work hands-on with our AI systems (Claude, n8n workflows) — full training provided
- Document your own work into SOPs and checklists — we build systems, not dependencies
Must-haves:
- Exceptional follow-up discipline and accuracy — zero-reminder reliability
- Sharp memory and the intellect to understand business systems quickly
- Willingness to learn AI tools (prior AI exposure is a plus, not required)
- Good English and Hindi; comfortable with MS Office / Google Workspace
- Graduate; 2-5 years as EA / PA / coordinator preferred