Job Category:Administration

Job Type:Full Time

Job Location:Pune

No. of Positions:1

Experience:3-8 years

Skills:Admin Administration AMC facilitymanagement Housekeeping Securitymanagement Stationarymaintainance vendor management

Education:Any Graduate

Location: Pune
Experience: 3-8 Years
Employment Type: Full-time
Working Days: Monday to Saturday

Role Overview

We are looking for a proactive, resourceful, and tech-savvy Administration Executive / Senior Executive to manage the day-to-day administrative and facility operations of the organization. This is a pure administration role focused on ensuring seamless office operations, infrastructure management, vendor coordination, statutory compliance related to administration, and overall workplace efficiency.

Key Responsibilities
- Ensure smooth day-to-day office administration and overall workplace management.
- Maintain office cleanliness, hygiene, safety, and a well-organized working workplace.
- Oversee facility management, including electrical, plumbing, HVAC, internet connectivity, office equipment,



and infrastructure maintenance.
- Coordinate with vendors, service providers, housekeeping, security agencies, electricians, plumbers, and other maintenance partners.
- Manage Annual Maintenance Contracts (AMCs) for office facilities and equipment, ensuring timely renewals and service delivery.
- Supervise office repairs, preventive maintenance, installations, and infrastructure improvement activities.
- Handle procurement of office supplies, consumables, furniture, and administrative assets while ensuring cost optimization.
- Maintain office asset registers, inventory records, and vendor documentation.
- Manage courier services, inward/outward dispatch, and administrative logistics.
- Manage employee travel arrangements, including ticket bookings, hotel accommodations, local transportation, and related travel logistics.
- Handle petty cash, process vendor bills, maintain invoices, and support timely payment

📌 Executive/senior Executive (Pune)
🏢 Ambit Software
📍 Pune