Role Overview
We are seeking a highly capable, proactive, and business-savvy Executive Assistant to support our Senior Leadership in the Finance Organisation, This role goes beyond traditional administrative support and requires strong judgment, ownership, and the ability to operate as a trusted extension of the leader.
The ideal candidate will demonstrate a deep understanding of business priorities, exceptional organizational skills, and the ability to anticipate needs, manage complexity, and drive operational efficiency with minimal supervision.
Key Responsibilities
1. Calendar & Priority Management (Trust-Critical)
Own and manage a highly agile calendar with competing priorities across global stakeholders.
Apply strong business judgment to prioritize meetings based on strategic importance, urgency, and impact.
Proactively resolve conflicts, ensuring optimal use of leaders time.
Treat calendar management as a trust function, maintaining the highest standards of accuracy, confidentiality, and reliability.
2. Communication & Inbox Management
Review and triage emails,



identifying items that require attention, escalation, or can be independently handled.
Respond on behalf of the leader where appropriate (e.g., reminders, policy adherence, follow-ups, coordination emails).
Ensure no critical communication falls through the cracks.
3. Travel & Logistics Planning
Plan and execute end-to-end travel (domestic and international) with precision and foresight.
Anticipate needs and preferencesno repeated follow-ups required.
Optimize travel plans for cost efficiency, convenience, and time effectiveness.
4. Expense & Administrative Excellence
Prepare and submit expense reports with zero errors and full compliance with company policies.
Ensure timely submissions and proactive tracking of approvals.
5. Meeting Effectiveness & AI-Enabled Productivity
Leverage modern tools, including AI-assisted solutions, to capture meeting minutes, summarize discussions, and track action items.

📌 Executive Assistant (Pune)
🏢 A.P. Moller - Maersk
📍 Pune