Job Title: Financial & Operations Coordinator
Company: LandGuys
Location: Springfield, IL (in person; work from home is not available)
Job Type: Full-time
Salary: $20-24/hour
Full Job Description
Overview: The Financial & Operations Coordinator will own routine financial administration while providing organized operational support to the Director of Operations.
This role brings together bookkeeping support, invoicing, accounts receivable, Shopify and store administration, financial documentation, and recurring operational tasks currently spread across multiple team members.
Primary Areas of Responsibility
Financial Operations
Process receipts, invoices, bills, and reimbursements
Track billable expenses and marketing allocations
Enter and categorize routine transactions in QuickBooks Online
Attach supporting documentation to transactions
Assist with accounts payable and accounts receivable
Create and send agent invoices and monthly statements
Apply payments and monitor outstanding balances
Prepare credit card statements and documentation for reconciliation
Maintain separate and accurate records for LandGuys and related LLCs
Flag missing, duplicate, unusual, or unclear transactions
Shopify & Store Operations
Enter and update products in Shopify
Maintain inventory quantities and product information
Track shipping charges and related receipts
Create agent receivables and invoices
Monitor unpaid store balances
Reconcile Shopify orders with QuickBooks records
Coordinate with office staff to ensure orders are shipped and billed completely
Review product pricing, costs, and margins to support accurate billing and store profitability
Operations Support
Assist the Director of Operations with recurring administrative and operational tasks
Maintain trackers, project lists, and follow-up items
Pull reports and organize data for review
Prepare information for meetings and management review
Prepare drafts of trackers, checklists, and process documents
Assist with data entry