Job Description
The Senior Associate – Administration is responsible for supporting the smooth day-to-day administrative operations of the institution through effective coordination, timely task completion, accurate record maintenance, and efficient service delivery. The role focuses on execution, follow-up, documentation, and operational coordination across office management, procurement support, stock management, facilities support, reporting, and related budgeting activities.

Activities and Tasks
Responsibilities would include, but not be limited to, the following:
Office management:
Handling guests and visitors at the reception in a qualified and courteous manner;
Supporting overall office upkeep, and ensuring smooth daily administrative operations;
Coordinating classroom management, and related operational requirements based on internal requests from the Academic Office and other departments;
Coordinating with housekeeping and security teams to ensure service continuity;
Following up with the maintenance team for closure of snags and facility issues;




Supporting access card issuance and maintaining records of office key allocation;
Staying updated on institutional activities and programs, handling queries, and responding effectively at the front desk;
Attending scheduled administrative, academic, faculty, and student meetings, as required, and maintaining records of key discussions, feedback, and follow-ups for future reference;
Procurement support:
Processing new vendor or consultant registrations within 72 hours of receiving a request;
Collecting, verifying, and maintaining vendor-related documentation for registration and compliance;
Supporting the periodic review of the vendor master during audits and internal checks;
Coordinating with internal stakeholders to resolve missing vendor documents or data;
Product receipt and invoice tracking:
Completing product receipt entries for invoices received within 24 hours of receipt;
Maintaining proper records of in

📌 Senior Associate — Administration (Bengaluru)
🏢 Indian Institute for Human Settlements
📍 Bengaluru