Key Responsibilities:

Executive Support:

* Provide day-to-day administrative support to the senior executive (e.g., CEO,
CFO, CIO, etc.), managing schedules, appointments, and meetings.
* Proactively manage the executives calendar, ensuring optimal time management
and avoiding scheduling conflicts.
* Organize and prepare materials for meetings, presentations, and reports,
ensuring that all necessary documentation is available.
* Handle confidential and sensitive information with the utmost discretion and
professionalism.

Communication Management:

* Serve as the primary point of contact between the senior executive and both
internal and external stakeholders.
* Screen and manage phone calls, emails, and other communications, prioritizing
urgent matters.
* Draft correspondence, including emails, memos, and reports, as required.
* Handle incoming inquiries and route them to the appropriate person or
department, ensuring timely responses.

Travel and Logistics Coordination:

* Arrange complex travel itineraries, including flight bookings, hotel
accommodations, transportation,



and visas as required.
* Coordinate travel schedules and ensure all logistics are in place for
business trips.
* Prepare detailed itineraries and ensure smooth execution of travel
arrangements.

Event Planning and Coordination:

* Organize internal and external meetings, conferences, and events.
* Coordinate logistics for large-scale events, such as board meetings, investor
meetings, and conferences.
* Liaise with vendors and suppliers for event materials, catering, and other
arrangements.

Document and File Management:

* Organize and maintain electronic and physical files, records, and documents.
* Ensure all documents are filed in an orderly manner, ensuring quick access
when needed.
* Help prepare presentations, reports, and other documents for internal and
external use.

Task and Project Management:

* Assist in managing ad-hoc projects and initiatives by tracking deadlines,
tasks, and del

📌 Secretary (India)
🏢 Essar
📍 India