About Pahle India Foundation

Pahlé India Foundation (PIF) is a public policy think-and-action tank working at the intersection of research, policy implementation, and partnerships to advance India's inclusive development agenda. PIF collaborates with government, industry, philanthropy, and knowledge partners to design evidence-based solutions aligned with the vision of a Viksit Bharat.

Role Summary

The Executive Assistant will provide high-quality executive, administrative and coordination support to the Leadership Office at PIF. The role demands exceptional organisational ability, discretion, and robust written and verbal communication skills. The incumbent will act as the first point of contact for the leadership team, managing schedules, correspondence, travel and stakeholder engagement, while ensuring the smooth day-to-day functioning of the office.

Key Responsibilities

Calendar and Schedule Management
- Manage complex calendars for the leadership team, including scheduling of internal and external meetings, appointments and events,



and resolving scheduling conflicts proactively
- Prepare daily and weekly schedules, ensuring the leadership is briefed and well-prepared for all engagements

Correspondence and Communication
- Draft, review and manage correspondence, emails, letters and official communication on behalf of the Leadership Office, maintaining PIF’s standards of language and presentation.
- Screen and prioritise incoming communication and route matters to the appropriate teams for action and follow-up

Meetings and Documentation
- Coordinate logistics for meetings, roundtables and events, including agenda preparation, briefing notes, presentations and background material.
- Record accurate minutes of meetings, track action points and follow up with internal teams to ensure timely closure
- Maintain organised records, files and confidential documents of the Leadership Office

Travel and Logistics
- Plan and manage domestic and international travel,

📌 Executive Assistant- Leadership Office (Satna)
🏢 Pahle India Foundation (PIF)
📍 Satna