Executive Assistant (EA) - Contract Role (3rd Party) - 6 months to start with

Location: Bangalore

Experience: 5–10 Years

Compensation: ₹5–8 LPA

Experience
- 5–10 years of experience as an Executive Assistant, Personal Assistant, or Executive Coordinator supporting senior leadership.

Role Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The incumbent will play a critical role in managing executive calendars, coordinating meetings, handling confidential information, facilitating communication, and ensuring smooth day-to-day business operations.

Key Responsibilities

Executive Support
- Manage complex calendars, appointments, and meeting schedules for senior leaders.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visa requirements, and itineraries.
- Screen and priorities emails, correspondence, and telephone communications.
- Prepare meeting agendas, presentations, reports, and briefing materials.





Meeting & Stakeholder Coordination
- Organize leadership meetings, town halls, business reviews, and external stakeholder interactions.
- Record meeting minutes and track action items to ensure timely closure.
- Liaise with internal and external stakeholders on behalf of the executive.
- Coordinate cross-functional projects and follow up on key deliverables.

Administrative Management
- Manage expense reimbursements, invoice processing, and documentation.
- Maintain confidential records, contracts, and business documents.
- Support procurement requests, vendor coordination, and office administration activities.
- Ensure accurate filing and document management practices.

Business Operations Support
- Assist in preparing business reports, dashboards, and management presentations.
- Monitor deadlines and proactively drive completion of leadership priorities.
- Support event management, leaders

📌 Executive Assistant (Bengaluru)
🏢 Bayer
📍 Bengaluru