Department: Finance | Reporting to: Finance Manager

The Aid & Accounts Associate at Cuddles Foundation plays a hands-on role in two closely linked areas — procurement and accounts. On the procurement side, the role manages vendor relationships, coordinates purchase orders, and ensures supplies reach hospitals accurately and on time. On the accounts side, the role handles invoice processing, accounting entries, donor allocation, bank reconciliation, and vendor payment preparation. This position is central to keeping Cuddles' financial operations accurate, timely, and audit-ready.

A. PROCUREMENT

Vendor Identification & Onboarding
- Identify and onboard reliable vendors across India to meet the organisation's procurement requirements
- Conduct thorough vendor registration and maintain an up-to-date vendor database
- Build and maintain qualified working relationships with vendors to ensure long-term reliability

Purchase Order Processing
- Process purchase orders accurately and promptly, including urgent requirements




- Track price variations and maintain vendor pricing details on the designated dashboard
- Coordinate PO generation through the dashboard and ensure the correct domestic or FCRA account mapping

Vendor Coordination & Delivery Tracking

Liaise with vendors to ensure timely delivery of goods to partner hospitals

Coordinate with nutritionists to track pending nutrition supplement deliveries and ensure timely distribution

Provide stakeholders with regular updates on procurement and delivery statuses

Conduct quarterly follow-ups with vendors for balance confirmations and manage reconciliation of outstanding payments

Reimbursements & Hospital Connectivity

Process monthly reimbursement claims efficiently

Maintain accurate records of internet connections across partner hospitals

B. ACCOUNTS

Invoice Processing & Accounting Entry
- Collect, verify, and process invoices in compliance with donor-audited utilisation certificate requirements
- Accurately re

📌 Aid & Accounts Associate (Gpo)
🏢 Cuddles Foundation
📍 Gpo