Executive Assistant

Department

Administration / Executive Office

Reporting To

Managing Director

Job Location

As per company requirement

Job Summary

Key Responsibilities
- Manage the executive's calendar, appointments, meetings, and travel arrangements.
- Coordinate internal and external meetings, prepare agendas, and record meeting minutes.
- Screen calls, respond to correspondence, and prioritize communications on behalf of the executive.
- Maintain confidential files, records, and sensitive business information.
- Coordinate with internal departments and external stakeholders to ensure timely execution of tasks.
- Track action items and follow up with teams to ensure deadlines are met.
- Arrange travel bookings and accommodation and prepare travel itineraries.
- Organize company events, client meetings, and executive visits.
- Prepare reports, presentations, and dashboards using Microsoft Office tools.
- Handle expense reports, reimbursements, and other administrative documentation.
- Support HR and administration activities whenever required.




- Perform any other duties assigned by the management.

Required Qualifications
- Bachelor's degree in business administration, management, commerce, or a related field.
- MBA or relevant certification will be an added advantage.

Experience
- 2-5 years of experience as an executive assistant, personal assistant, or administrative executive.
- Experience in the financial services, stock broking, banking, or corporate sector is preferred.

Required Skills:
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- High level of professionalism and confidentiality.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Ability to multitask and prioritize work effectively.
- Robust problem-solving and coordination skills.
- Excellent interpersonal and stakeholder management skills.
- Attention to detail and accuracy.
- Ability to work independently and

📌 Executive Assistant to Director (Kandivali East)
🏢 Promore
📍 Kandivali East