Executive Facility - Soft Service
Job Description Summary
_ Executive - Facility_
_ The Facility Executive will oversee day-to-day operations of the site, ensuring smooth functioning of hard and soft services, compliance with safety standards, vendor management, and delivering a high-quality workplace experience for the client._
_ Staff & Attendance Management_
_ Approve the attendance of sub-staff._ _Implement and monitor R&R; (Rewards & Recognition) programs for sub-staff._ _Ensure statutory compliance (DA / Minimum Wages), with cost sheets vetted by Procurement and client approval._ _Oversee timely clearance of salaries._
_ Invoice & Financial Management_
_ Ensure invoices are submitted to ABS before the 5th of every month._ _Submit invoices to the client immediately upon receipt._ _Maintain an invoice tracker and ensure alignment of invoices with agreements/contracts._ _Review invoices to ensure costs remain within budgetary guidelines._ _Generate and present POs for approval and payment,
in consultation with Procurement Standards._ _Ensure timely clearance of vendor invoices._
_ Reporting & Reviews_
_ Submit Monthly Management Report (MMR) and Quarterly Business Review (QBR) by the 8th of every month._ _Prepare and share Incident Reports, Consumables Reports, and Daily Reports as required._
_ Procurement & Vendor Management_
_ Generate recent service requests and issue them to vendors (via Asset Infinity)._ _Identify new vendors for existing products at competitive rates, in consultation with Procurement Standards._ _Negotiate with current vendors for better rates during contract renewals._ _Formulate and maintain vendor agreements in consultation with Procurement Standards._
_ Pantry & Housekeeping Management_
_ Monitor usage of pantry and housekeeping products._ _Track and minimize wastage._ _Reorder pantry and housekeeping products as per defined stock levels._