Designation: Personal Assistant (PA) to Managing Director/CEO

Company: Tech EHS Solution

Location: Luxuria Business Hub, 215-216, Surat - Dumas Rd, New Magdalla, Surat, Gujarat 395007. Near VR Mall.

Reporting to Managing Director / CEO

Job Purpose

To provide comprehensive administrative, operational, and coordination support to the Management office by managing schedules, communications, follow-ups, documentation, and cross-functional coordination, enabling effective decision-making and timely execution of business priorities.

Key Responsibilities

1. Executive Calendar & Meeting Management
- Manage the daily calendar, appointments, meetings, and travel schedule.
- Prioritize appointments based on business importance.
- Schedule internal and external meetings.
- Prepare meeting agendas and circulate relevant documents.

2. Communication Management
- Handle confidential information with complete discretion.
- Coordinate communication between the Management and internal/external stakeholders.

3. Task & Follow-up Management




- Maintain an action tracker for all assignments given by the Management
- Follow up with department heads for pending tasks.
- Ensure timely submission of reports and deliverables.
- Escalate delays and non-compliance when required.
- Maintain dashboards for ongoing projects.

4. Documentation & Record Management
- Prepare presentations, reports, MOM (Minutes of Meeting), and business documents.
- Maintain confidential records and company documents.
- Organize digital and physical filing systems.
- Track approvals, contracts, and significant business records.

5. Travel & Event Coordination
- Arrange domestic and international travel.
- Book flights, hotels, transport, and itineraries.
- Coordinate client meetings, conferences, and company events.
- Prepare travel schedules and expense reports.

6. Cross-Department Coordination
- Coordinate with HR, Finance, Sales, Marketing, Operations, and Project teams.
- Monitor progress of strategic initi

📌 Personal Assistant (Surat)
🏢 TECH EHS Solution
📍 Surat