Job Summary
The Administrative Associate provides comprehensive administrative, operational, and business support to leaders, teams, and departments by coordinating schedules, managing data and documentation, supporting vendor and workforce administration processes, and ensuring efficient execution of daily business activities. The role supports reporting, financial coordination, event management, workforce tracking, and process improvement initiatives while maintaining accuracy, confidentiality, and solid stakeholder relationships.
Key Responsibilities
Administrative & Executive Support
- Provide day-to-day administrative support to assigned leaders, departments, and cross-functional teams.
- Manage calendars, schedules, meetings, conference calls, and visitor coordination.
- Coordinate leadership reviews, team meetings, skip-level sessions, people forums, and organizational events.
- Prepare correspondence, presentations, reports, and other business documentation.
Data Management & Reporting
- Gather, compile, verify, and maintain accurate business data in reports,
spreadsheets, databases, and tracking tools.
- Generate routine and ad-hoc reports to support business decision-making.
- Maintain workforce, hiring, and resource trackers, ensuring data accuracy and timely updates.
- Support headcount tracking, forecasting, and reporting activities.
Vendor, Procurement & Financial Administration
- Support vendor management activities, including documentation, payment processing, and invoice tracking.
- Raise and manage purchase requisitions (PRs), purchase orders (POs), provisions, and invoice-related activities.
- Coordinate with Finance, Accounts Payable, suppliers, and internal stakeholders to ensure timely payment processing and issue resolution.
- Support budget tracking, forecasting, and financial reporting activities as required.
Workforce & Resource Coordination
- Support contingent workforce and supplier administration processes, including onboarding, t
📌 Administrative Associate (Pune)
🏢 Cummins
📍 Pune