- Job Title: Financial & Operations Coordinator
- Company: LandGuys
- Location: Springfield, IL (in person; work from home is not available)
- Job Type: Full-time
- Salary: $20-24/hour
Full Job Description
Overview:
The Financial & Operations Coordinator will own routine financial administration while providing organized operational support to the Director of Operations.
This role brings together bookkeeping support, invoicing, accounts receivable, Shopify and store administration, financial documentation, and recurring operational tasks currently spread across multiple team members.
Primary Areas of Responsibility
Financial Operations
- Process receipts, invoices, bills, and reimbursements
- Track billable expenses and marketing allocations
- Enter and categorize routine transactions in QuickBooks Online
- Attach supporting documentation to transactions
- Assist with accounts payable and accounts receivable
- Create and send agent invoices and monthly statements
- Apply payments and monitor outstanding balances
- Prepare credit card statements and documentation for reconciliation
- Maintain separate and accurate records for LandGuys and related LLCs
- Flag missing, duplicate, unusual, or unclear transactions
Shopify & Store Operations
- Enter and update products in Shopify
- Maintain inventory quantities and product information
- Track shipping charges and related receipts
- Create agent receivables and invoices
- Monitor unpaid store balances
- Reconcile Shopify orders with QuickBooks records
- Coordinate with office staff to ensure orders are shipped and billed completely
- Review product pricing, costs, and margins to support accurate billing and store profitability
Operations Support
- Assist the Director of Operations with recurring administrative and operational tasks
- Maintain trackers, project lists, and follow-up items
- Pull reports and organize data for review
- Prepare information for meetings and management review
- Prepare drafts of trackers, chec