Role & responsibilities

Executive Calendar & Time Management
- Manage and maintain the MD/CEO's calendar, appointments, meetings, and schedules.
- Coordinate internal and external meetings and ensure timely reminders.
- Prioritize appointments and manage conflicting schedules efficiently.
- Handle urgent requests and manage last-minute schedule changes.

Communication & Correspondence Management
- Draft, review, and manage professional emails, letters, memos, and communications.
- Prepare speeches, presentations, blog content, business responses, and executive communications.
- Manage communication across stakeholders, including clients, vendors, investors, board members, and internal teams.
- Ensure timely follow-up and closure of action items.

Meeting & Board Coordination
- Organize leadership, board, investor, and management meetings.
- Prepare meeting agendas and supporting documents.
- Record meeting notes and prepare Minutes of Meetings (MoM).
- Track action items and ensure completion within agreed timelines.
- Coordinate with board members and investors for schedules,



documentation, and follow-ups.

Travel & Logistics Management
- Arrange domestic and international travel arrangements.
- Manage airline, train, hotel, and transportation bookings.
- Prepare travel itineraries and coordinate logistics.
- Process and maintain travel expense reports and reimbursement documentation.

Project Management & Follow-Up
- Track strategic projects and key business initiatives.
- Monitor deadlines and escalate delays proactively.
- Prepare status reports, dashboards, and progress trackers in Excel.
- Coordinate with cross-functional teams for project execution and updates.

Business Coordination
- Develop a robust understanding of the company's business model, functions, and priorities.
- Work closely with department heads to gather updates and support decision-making.
- Facilitate collaboration across multiple functions and stakeholders.

Personal & Confidential Inform

📌 Executive Assistant To Managing Director (Mumbai)
🏢 Promantus India
📍 Mumbai